How Not To Stress About Liability Risk At Your Outdoor Movie Event

Posted by Paul Murray on Monday Oct 14, 2013 Under Tips

How not to stress about liability risk at your outdoor movie event

Putting on an outdoor movie event is fun. It is a great way to bring people together and provide a safe, family-friendly source of entertainment. You will enjoy seeing your guests having a great time at your event, but as the event organizer you also have important responsibilities when it comes to behind-the-scenes event planning. Creating a safe environment and minimizing risk to yourself and others involved in organizing your event are two of the most important details you should focus on.

General liability insurance is the best way to minimize liability risk at your outdoor movie event. It is the equipment provider’s responsibility to carry general liability insurance; it is in their best interest as well as yours that they are adequately insured. Unfortunately, there are many equipment providers out there without proper liability insurance.

Understanding Insurance For Outdoor Movie Events

DJ services, bounce house rental companies and other service providers and equipment rental services will add outdoor movie screens to their existing businesses without taking all of the proper steps, like adding insurance for their outdoor movie screen services. This type of insurance is difficult to obtain because only a few underwriters cover these kinds of activities. These companies don’t let their insurance companies know that they added outdoor movie events to their services and therefore are not covered.

Why is general liability insurance so important? What if your equipment provider causes damage to the location while setting up the equipment? As the event organizer, you, or your organization, will probably be held responsible for any damage if your equipment provider does not carry liability insurance to cover these incidents. The risk of a mishap is also higher when you are dealing with a company such as a bounce house rental business offering outdoor movie screens as an add-on to their main businesses. The technicians setting up and taking down the equipment are probably not trained properly and are more likely to cause damage.

A reputable company will carry general liability insurance to protect themselves and their clients. It is your job to do your homework and make sure your equipment provider carries adequate liability insurance. Ask for a copy of your equipment provider’s general liability insurance and see if the certificate description covers cinema viewings/outdoor movies. Also keep in mind that $1,000,000 is the industry standard for general liability insurance.

In addition to offering a great movie at a nice venue, with entertainment and other extras to make your guests comfortable, you must make sure all of your behind-the-scenes responsibilities are handled. By taking the time to investigate your equipment provider are verify that they hold proper liability insurance, you will be doing your best to minimize liability risk at your outdoor movie event. If the company you are considering is not properly insured, look for a more reputable provider; you will be glad you took the time to do things right

All Rights Reserved
Southern Outdoor Cinema, LLC
About Southern Outdoor Cinema
Southern Outdoor Cinema takes the stress and guess work out of hosting a movie theater-quality event outdoors and under the stars. Southern Outdoor Cinema doesn’t just rent outdoor movie screen equipment, but instead we share nearly a decade of movie event production experience with our clients to help them produce outdoor movie nights that are extraordinary. For a free event consultation contact Southern Outdoor Cinema at

Tags : , , | Comments Off on How Not To Stress About Liability Risk At Your Outdoor Movie Event

Understanding Insurance for Outdoor Movie Events

Posted by Paul Murray on Tuesday Jul 17, 2012 Under Tips

For guests, outdoor movie events are a simple, relaxing way to spend an evening. For outdoor movie event planners, on the other hand, there is a lot of work to be done behind the scenes in order to host a successful event. In the best case, your event will be a huge success with no problems, but there is always a chance that something could go wrong. Proper insurance for your outdoor movie event is the best way to protect yourself and all of your hard work against issues like poor weather, accidents or injuries. Here is an overview of the different types of insurance you should consider having for your event.

General Liability Insurance

Your outdoor cinema provider should hold adequate general liability insurance. General liability insurance from the equipment provider covers any damage the company might do while setting up and producing the outdoor movie event, such as hitting a stake into a water sprinkler line. The industry standard for outdoor cinema companies is $1,000,000 of general liability insurance.

Weather Insurance

Weather is impossible to predict, particularly when it comes to weather for a movie event that you must plan and market for ahead of time. Weather insurance insures against weather variations. After spending so much time planning your event, rain on the big day is a huge disappointment. More than being a disappointment, it can also be costly. Depending on your contracts, you may still be responsible for fees for the venue, equipment provider and entertainment. Weather insurance protects you from losing money if you must cancel your event due to unexpected weather conditions.

Event Insurance

Event insurance is short term liability insurance that covers you against claims related to damage to the venue, or injury to spectators or innocent bystanders. This type of insurance is perhaps the most important from a financial stand point. An insurance agent can go over your options and help you decide how much coverage you need for your outdoor movie event.

The purpose of insurance is to lower your risk of loss. So much goes on behind the scenes of a successful outdoor movie event: choosing and securing a venue, planning for food and entertainment, marketing, and more. It takes a considerable amount of time, and money, to plan and host an outdoor movie, so it makes sense to protect yourself as best as possible with insurance. Don’t let all of your hard work go to waste; be sure to secure appropriate insurance to protect yourself against unexpected circumstances.

All Rights Reserved
Copyright 2002-2012
Southern Outdoor Cinema


Want to use this article on your website or your own blog? No problem! But here’s what you MUST include:
Southern Outdoor Cinema is the largest producer of PREMIUM outdoor movie events in the country. They are leading the industry with NEW & UNIQUE outdoor movie events. To begin planning your outdoor movie event contact Southern Outdoor Cinema at or visit their online photo gallery at for event ideas.

Tags : , , , , | Comments Off on Understanding Insurance for Outdoor Movie Events