Avoid A Four-Legged Fiasco & Other Movie Event Flubs

Posted by Paul Murray on Wednesday Jul 24, 2013 Under Event Productions, Tips

Pets at outdoor movie events Don’t let Fido and friends cause an outdoor movie fiasco.

Forgetting the details can cause a big problem for movie events, particularly when they are held outdoors.

Learn from the cautionary tale of the Fulton River Park movie series in Chicago. Dog feces has become such a problem at the park, not only were movie attendees offended, so were the event sponsors. In fact, one of them pulled their advertising and the movie series had to be cut back.

Leash law enforcement at this park has been lax, and it is turning people away from the park. This in turn means lack of funding for the movie series’ event planners. It’s the worst possible scenario for a problem that may have been avoided.

Heed the following do’s and don’ts about the details in your movie event planning.

Before Booking the Venue

Do some research! Check for reviews, news stories (like the unfortunate one in Chicago), anything you can find. If the particular venue or its owners have been investigated before or have been the defendants in a lawsuit, these are red flags.

Don’t forget about safety. What is the crime rate like near these venues? Most newspapers and local law enforcement agencies provide a report of crimes happening in the area. Consider alternative venues if anything seems suspicious.

Do ask around. Contact the planners of other events at the venue and ask about their experiences. Some venues may offer references before booking.

After Booking the Venue

Don’t skim over the fine print. Reading the contract terms, rules and regulations (such as leash laws!) several times is another important factor before the movie event begins. Do not miss a single detail and ask as many questions as possible.  Write down any questions or concerns and make notes as they are addressed.

Do remember to keep everyone abreast of the details. If vendors or advertisers involved, go over your findings with them or have representatives do a walkthrough (more on that later). If Southern Outdoor Cinema has used the venue before, we would be happy to give you tips on what to expect.

Do a site visit and a run-through of the event. Depending on the movie event, more than one walkthrough may be required. Check to see if the area is well lit, and there is nothing obstructing the view. The Fulton River Park movie series folks had to move trees so folks could see the movie. This is something that can be avoided if planned in advance.

Before the Event

Don’t forget to check the weather. It’s not just about checking for rain! Make sure the temperature and humidity will be comfortable for guests. If it’s going to be a scorcher, make plans to provide refreshments such as bottled water or a sno-cone machine.

Do provide back-up plans well in advance of the event. Utilize social media and on-site volunteers to make sure everything goes smoothly.

After the Event

Do leave the area better than you found it. That’s a mantra for any situation involving the clean-up process. This will please your guests, those in charge of the venue and your sponsors.

Do not forget to include everyone in future planning. The Fulton River Park folks may have benefited from polling their guests and sponsors every year after the event. If dog feces was a recurring problem, changes could have been made, and they would still have their movie series intact.

What are some other details to remember when planning an outdoor movie event? Let us know in the comments.

All Rights Reserved
Southern Outdoor Cinema
“Bigger Screens. Brighter Images. Crisper Sound.”

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Beef Up Your Next Corporate Picnic With an Outdoor Movie

Posted by Paul Murray on Wednesday Jun 12, 2013 Under Event Productions, Tips

outdoor movie event concessions Listen up, bosses and HR folks.

We know you’d like to get rid of – er, donate – your branded drink holders, pens and notepads to your employees as gifts. But the desires of your employees are not much different than when they were students.

The delightful word folks at work want to hear is “incentive.” Well, and the word “fun.” (Of course!) Incorporating an outdoor movie with an incentive-based and fun corporate event is the key to employee satisfaction and participation.

Besides, you get to have some fun, too.

The awesome part about having an outdoor movie event is you can craft it to be as small or as ginormous as you want. Do you want it to be just your employees and families? Fine. Want the whole community in on it? Do it!

When we asked the social media universe what they think of when they hear the words “corporate picnic,” we got some great responses, including our favorite:

“Hot dog in a suit, holding lemonade away from self to avoid spillage, avoiding sitting down to avoid getting suit dirty.”

We love the idea of making the event a pool party. Here are some other event planning ideas for creating the perfect corporate event using an outdoor movie rental.

1) Fundraising: Does your company support a charity? Fabulous! You can use the proceeds from concessions to go towards your charity of choice.

Have attendees collect donations in advance of the event or during the activities. If you have been considering a charity and haven’t found the right one, check out Charity Watch or Charity Navigator for reputable organizations.

2) Volunteering: Consider calling for volunteers to help run the outdoor movie event. Think about giving the employees who participate a couple of hours off  for helping out.

You can also turn the event into a canned food drive, coat drive or any kind of physical donation event. You’ll be encouraging your employees to give back, helping your community and enjoying yourself all at once.

3) Rewards: You can make this outdoor movie event a reward for outside volunteerism, a great sales quarter or anything you choose! Remember, “incentive” is the key to engaging your employees. And what better incentive than treating your employees to a free movie on a theater-quality screen?

4) Competitions: Remember those field days back in school? Before the movie, have a sack race, bean bag toss or other games available for your employees and their families.

There are a lot of different possibilities when it comes to hosting an outdoor movie event for your company. Our turnkey system will take the stress out of event planning. Your only problem will be deciding which great activities to choose from.

And maybe you can give away the branded swag before watching the flick.

We’ve given you a few activities to get started in creating a memorable corporate picnic that includes an outdoor movie rental. What activities would you add?

What marketing tips would you give those planning this type of event? Let us know in the comments or our Facebook page!

All Rights Reserved
Southern Outdoor Cinema, LLC
“Bigger Screens. Brighter Images. Crisper Sound”

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About Southern Outdoor Cinema

Southern Outdoor Cinema takes the stress and guess work out of hosting a movie theater-quality event outdoors and under the stars. Southern Outdoor Cinema doesn’t just rent movie screen equipment, but instead we share nearly a decade of movie event production experience with our clients to help them produce outdoor movie nights that are extraordinary. For a free consultation contact Southern Outdoor Cinema at www.SouthernOutdoorCinema.com

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DIY Cinema Element – Lighted Glass Block Snowman

Posted by Paul Murray on Tuesday Dec 4, 2012 Under Tips

It’s Christmas time and it’s Southern Outdoor Cinema’s favorite time of the year. There are so many different cinema elements that you can add to your holiday screening to create a festive outdoor movie experience. Today we are going to show you how to make a lighted glass block snowman that you can use to light up your venue’s path or place it at your concession stand. This snowman is cute. The lighted snowman cinema element is so easy to make, it would be a great project for school children to create for a PTA family movie night.




You will need:
Glass Block, Christmas lights, Acrylic Paint, Red Felt, 1 3/4″ Spouncer, 3/4″ Spouncer and Gift Filler










Instructions:

Step 1: Sponge white paint onto the edges of the front of the glass. Be sure not to make finger prints on the glass. Also do not cover the entire surface of the glass.

Step 2: With your 1 3/4″ Spouncer lightly dab two eyes onto the glass. To make the nose, dap one orange circle. With a the 3/4″ Spouncer make several small dots to form the smile.











Step 3: Allow 24 hours to dry.

Step 4: Add gift filler and Holiday lights into the center of the glass block through the provided hole.










Step 4: With the red felt tie on a scarf around the bottom of the glass block.

Step 5: Place the hat over the battery pack of the Holiday lights.

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Winter Cinema

Posted by Paul Murray on Monday Dec 7, 2009 Under Event Productions

The value of an outdoor movie event… to add to an annual community event.


Winter Cinema
On a cold and windy night in a charming southern town of Hartsville, an inflatable movie screen was erected. The City Mayor, family and friends gathered together on blankets to watch the Polar Express outdoors in the downtown park. Bundled in coats and hats, movie watchers kept warm by sipping on hot chocolate. As the movie concluded, bells were heard in the distance. It was Santa. He arrived with Mrs. Clause and his elves to help light the City’s Christmas tree.

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