The 3 Top Things Event Organizers Forget At An Outdoor Movie

Posted by Paul Murray on Monday Aug 5, 2013 Under Tips

SOC-things-event-organizers-forget-outdoor-movie Attending an outdoor movie event is a great way for individuals, groups of friends, and families to have fun together. Movie-goers see a beautiful setting, a large screen and an opportunity to enjoy an evening of cheap or free fun.

As an outdoor movie event organizer, you know there is a lot more planning behind the scenes to these special events. You spend a significant amount of planning and preparation that must be done to create an evening of fun for your movie guests. As an event organizers, you do a lot of work to pull off outdoor movie events, but there are just a few tasks organizers commonly forget. Here is a look at the three most common things outdoor movie event organizers forget.

1.) Trash bins
Guests will either bring snacks and drinks or purchase them at the concession stand. They will need a place to deposit food and candy wrappers, popcorn bags, drink containers and other trash during and after the movie. Be sure to place a few trash bins around your venue to avoid trash being left on the ground and inconveniencing your guests.

2.) After Movie Lighting
Lighting for after the show is another consideration that often gets forgotten. Portable utility lights or volunteers with flashlights walking around the crowd are both good lighting options that will increase safety and convenience for movie-goers. It is very dark by the end of the movie and guests will need light to gather their belongings such as wallets, keys and cell phones and make it safely to their cars.


3.) Sprinklers

Sprinklers are on timers and can go off during the movie, getting both the equipment and the crowd wet. This has actually happened to us twice here at Southern Outdoor Cinema! Avoid this soggy situation by turning off the sprinklers at your venue ahead of time.

If you are planning an outdoor movie event in the future, keep these often overlooked items in mind and learn from the mistakes other movie event organizers often make.

All Rights Reserved
Southern Outdoor Cinema
“Bigger Screens. Brighter Images. Crisper Sound.”

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Paul Murray, the outdoor movie expert, and his team at Southern Outdoor Cinema produce extraordinary, big screen outdoor movie events that are stress-free to organize. Southern Outdoor Cinema works with schools, universities, cities, Fortune 500 companies, marketing agencies, film makers and festivals to assist them in creating outdoor movie experiences that are well attended and leave their sponsors ecstatic.

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Volunteers and Workers: The People Behind the Scenes at An Outdoor Movie Event

Posted by Paul Murray on Tuesday Jul 10, 2012 Under Tips

If you have not planned your own outdoor movie event, what goes on behind the scenes is probably a mystery for you. A ton of work goes into planning one of these events and making it a success. People are needed to perform various jobs that are essential for outdoor movie events. Let’s look at the many people needed behind the scenes at an outdoor movie event.

Parking Attendants
Finding a place to park will be the first concern for guests. If your venue has a small parking lot and you are expecting a large crowd, you might need parking attendants to assist guests with parking. If your parking area is a field, for example, you might need parking attendants to direct guests to where they should park so that all of the guests will be able to fit into the limited parking area.

Event Greeters
Depending on the type of event, greeters might be desired to welcome guests as they enter the venue. Church events typically feature greeters, but you might utilize a greeter at other types of events as well.

Activities Staff
Are you planning any activities to kick off your event and keep guests busy as they wait for the movie start time? If you are planning on having activities such as a bounce house or face painting, you will need staff to organize and supervise the activities.

Concession Workers
Will you have a concession stand at your event? You will need people for several jobs related to the concession stand. You will need concession stand workers to purchase food for the event, and sell food during the event. Concession stand workers might also obtain food donations from local businesses and restaurants.

Clean up crew
Don’t forget about clean-up. Most of your staff will be focused on guests: welcoming them, helping them park, and organizing food sales and activities. A clean-up crew is there to make sure the venue stays clean, and everything gets cleaned up following the outdoor movie event. The clean-up crew provides essential services such as putting out trash pails, emptying the pails as needed throughout the night, and cleaning up after the event.

A great outdoor movie event will seem smooth and effortless to guests, but organizers know better. In order to create a simple, fun outdoor movie event for guests, a lot of work must be done before, during and after the event, and a lot of people are needed to make it all happen.

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Want to use this article on your website or your own blog? No problem! But here’s what you MUST include:
Southern Outdoor Cinema is the largest producer of PREMIUM outdoor movie events in the country. They are leading the industry with NEW & UNIQUE outdoor movie events. To begin planning your outdoor movie event contact Southern Outdoor Cinema at www.SouthernOutdoorCinema.com or visit their online photo gallery at www.facebook.com/SouthernOutdoorCinema for event ideas.

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Picking The Right Venue For An Outdoor Movie Event

Posted by Paul Murray on Friday Jun 22, 2012 Under Event Productions

Once you choose a movie for your outdoor movie event, you might think the most important decision is out of the way. Not so fast, though, because choosing the right venue is just as important as picking the movie. In order to have a successful event, the venue must be chosen with great consideration. Here are some tips to keep in mind as you consider locations for your outdoor movie event.

First, think about the land at potential venues. Is there a flat, grassy area where people can sit comfortably on blankets? Is there an opportunity for an amphitheatre style event, with a hill facing down to the screen area? Both of these types of locations will work well for a movie event.

Next, be sure the area is free of uncomfortable and potentially hazardous objects like rocks and ant hills. If you are considering an area near a lake or a pond, make sure the seating area is free of goose or duck droppings. Make note of the condition of the grass at potential venues; is the grass soft, or is it straw-like or itchy? Soft grass will be much more comfortable and inviting for guests.

After considering the landscape, turn your attention to the view at the venues you are considering. Part of what makes the outdoor movie experience special is the opportunity to see a movie in a beautiful location under the stars; make sure the view at your movie night will not disappoint. A beautiful mountain backdrop or a pretty park will add to the experience, while a view of an eye sore like garbage dumpsters can take away from the experience.

How safe is the area around the potential venue? Safety is particularly important since outdoor movies are held at night. Visit the location at night to get a feel for the level of safety, and also contact the local police station to learn about crime statistics in the area. Guests will enjoy themselves more when they feel safe.

Don’t forget to take noise into consideration. Choose a venue with a quiet, peaceful setting. Avoid locations near train tracks or busy roads, since the noise and light will be distracting and bothersome.

Keep these tips in mind as you consider potential venues for your outdoor movie event. The location can make or break your movie night, so be sure to take your time and give this decision careful consideration.

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Copyright 200-2012
Southern Outdoor Cinema

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Want to use this article on your website or your own blog? No problem! But here’s what you MUST include:
Southern Outdoor Cinema is the largest producer of PREMIUM outdoor movie events in the country. They are leading the industry with NEW & UNIQUE outdoor movie events. To begin planning your outdoor movie event contact Southern Outdoor Cinema at www.SouthernOutdoorCinema.com or visit their online photo gallery at www.facebook.com/SouthernOutdoorCinema for event ideas.

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