You’re planning a movie night for your school, church or organization that will be outdoors and under the stars. You’re not an event planner, but you want to but you want your event to be successful and fun. After all you are putting your time and effort into the event and you want it to reflect well on you. Who doesn’t want to create an event where the guests have an experience that wows them and has them asking you “when are you hosting another outdoor movie event”
There are four key items that are needed to create a memorable outdoor movie event.
1. The most important thing you can do when creating a memorable outdoor movie experience is to pick the right movie. You need to pick one that will appeal to the entire crowd. Think about what type of people will be attending. Is it a church gathering? Will most of the guests have children? In order for the event to be a success the movie must be appropriate for all ages and not offensive. Use the theme of your event as a starting point. If you’re showing it by the water, pick a sea related film. When on a football field or baseball diamond, choose a movie with a sports storyline.
The best movies will keep the children entertained without boring the adults. There are many family style movies that fit this description. Use the rating as a guide, but keep in mind that the PG rating of the 80’s isn’t the same as today’s standards. The best way to make sure that your guests will enjoy the show is to ask their opinions. Have those who will be attending make recommendations and vote on the final decision. Not only will you be reassured of having chosen the right movie, but they will be more likely to come.
2. The backdrop of the venue enhances the outdoor movie experience. Picking the right location is as important as finding the perfect show. Watching a movie outdoors isn’t just about the feature film. It’s about watching in a unique setting that makes the event memorable. Any flat grassy area will do nicely, especially if the grass is soft rather than stiff and prickly. Hillsides make terrific amphitheater type settings as well. To ensure a beautiful location under the stars, find a park setting or stunning scenery such as mountains or a lake as a backdrop.
You’ll also want to make sure the location you find is free of nighttime hazards such as ant hills or rocks. If you are near water, select a spot that is clear of goose and duck droppings. Visit the area after dark to get a feel for it. Avoid railroad tracks and busy roads. Not only will the noise be bothersome, but the lights can be incredibly distracting. Call the local police department to check on the crime rate in the area. You want all of your guests to feel safe.
3. When having a memorable outdoor movie event, it’s all in the equipment. The outdoor cinema equipment used for your show can vary among rental companies. In order to have a show with a picture that looks amazing and has riveting sound, hire a company that specializes in only outdoor movie events. Screens that don’t require a blower can be placed closer to the water’s edge. Check for the screen’s wind ratings. You won’t want to have it blow over during the event. Quiet generators are a big plus as well, and ask when they can start showing the movie. You can start movies before it is completely dark with the high end portable screen systems, something that is appreciated by families with small children. Southern Outdoor Cinema can provide your event with large inflatable screens that are ideal for your individual setting.
4. The snacks you serve will make your outdoor movie event even more memorable. Most of us think food and movies go hand in hand. How do you have one without the other? After all, popcorn has been considered a movie must have since the depression era when theater owners sold it to keep their business afloat.
Concession snacks are an important part of the event, but they don’t have to be costly. In fact, the money brought in from selling snacks can help cover expenses. You can sell popcorn for $1 while it only costs 15¢ to make. You can also offer free advertising for those who donate food. When working with a school group or similar organization, ask for donations from those in the group. Parents can help by contributing small bagged snacks. You’ll also find great deals on bulk snacks at the big box stores.
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About Southern Outdoor Cinema
Southern Outdoor Cinema, LLC, is the LARGEST producer of high quality outdoor movie events in the United States for movie studios, film festivals, marketing agencies, Fortune 500 Companies, schools and cities. Southern Outdoor Cinema produces extraordinary outdoor movie experiences with big screens and bright and colorful images so that your audience members feel like they are at a real Hollywood film premiere. Contact Southern Outdoor Cinema to receive a free consultation for your next special event.